Big Worldwide Ltd is registered under the Data Protection Act. Big Worldwide Ltd is required to process relevant personal data regarding members of staff, event delegates (buyers and suppliers in this case) and customers as part of its operation and shall take all reasonable steps to do so in accordance with this Policy. The Freedom of Information Act 2000 and the Protection of Freedoms Act 2012 are also relevant to parts of this policy.
Big Worldwide Ltd has appointed the Director of Event Technology as the Data Protection Controller (DPC) who will endeavour to ensure that all personal data is processed in compliance with this Policy and the Principles of the Data Protection Act 1998.
Big Worldwide Ltd recognises The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) adopted 27 April 2016, the two-year transition period and the application date of 25 May 2018 and is actively working towards compliance with that directive.
Big Worldwide Ltd shall so far as is reasonably practicable comply with the Data Protection Principles (the Principles) contained in the Data Protection Act to ensure all data is:
Big Worldwide Ltd is ‘Worldwide Events’ and includes the following brands: Forum Hub, PRIVATE Luxury Forums, Amour, Love Travel Awards, M&I Forums, Tour de MICE, PRIVATE MICE Forums, Snow & MICE, MICE Masters, Healthcare Events Forum, and additionally covers subsidiaries and affiliated bodies where the Data Protection Act applies.
Personal data covers both facts and opinions about an individual, where that data identifies an individual. For example, it includes information necessary for employment such as the member of staff’s name and address and details for payment of salary or delegate attendance.
Personal data may also include sensitive personal data as defined in the Act.
Certain data is exempted from the provisions of the Data Protection Act which includes the following:
The above are examples only of some of the exemptions under the Act. Any further information on exemptions should be sought from the DPC.
Consent may be required for the processing of personal data unless processing is necessary for the performance of the contract of employment. Any information which falls under the definition of personal data and is not otherwise exempt, will remain confidential and will only be disclosed to third parties with appropriate consent.
Delegates consent to process their data and disclose it to third party vendors working with the Big Worldwide Operations department.
Big Worldwide Ltd processes some personal data for marketing purposes, and data subjects have the right to request an opt-out to these activities, which must be respected.
Big Worldwide Ltd may, from time to time, be required to process sensitive personal data. Sensitive personal data includes data relating to travel documents, gender, dietary requirements, and personal health and medical information.
When using the Forum Hub website or app you provide us with personal data, personal data includes all personally identifiable information (PII) and data that directly or indirectly identifies you such as your name, email address, phone number, location data, and details of the business you will represent at our events. To use our App you provide us with your email, username and password. The information you input into your Forum Hub profile on our Website is communicated to the App automatically. All content added to your Forum Hub account is passed between the Website and the App.
We collect limited personal data from you through your use of our App or Website. The only personal data we actively collect from you beyond that which you have provided through registration are your IP address and the time and date on which you visited the App or Website. In addition, we may also track your usage of the Website for statistical and research purposes by means of cookies.
We process your personal data for the following purposes:
Our principle is that we do not share your personal data with third parties for marketing purposes. We share information with contracted third parties for operational purposes in order to confirm attendance to a Forum.
Other users of the Website and App will be able to see limited information such as your profile. Your delegate profile is public only to delegates who attend the same event(s) as you. Other delegates will not have any access to your notes, ratings, password or ranking on the leader boards if you are outside the Top 25 buyers or suppliers.
We may provide your personal data to third parties in order to meet a legal obligation or court order. When transferring personal data outside the European Economic Area we enter into EU Standard Contractual Clauses to comply with our legal obligations.
In addition, in the event of a merger, acquisition, reorganization, bankruptcy, or other similar events, any information in our possession may be transferred to our successor or assign.
In accordance with the applicable laws and regulations, we have taken adequate technical and organisational measures to safeguard the security of your personal information. We store the personal information that we process on secure databases and servers that are protected by technical access controls. Please be advised that while we strive to protect your personally identifiable data, we make no guarantees or assurances about our ability to prevent any such loss, access or misuse and are not responsible in the event that such loss or misuse occurs.
Big Worldwide Ltd will endeavour to ensure that all personal data held in relation to all data subjects is accurate. Data subjects must notify the data processor of any changes to information held about them. Data subjects have the right in some circumstances to request that inaccurate information about them is erased. This does not apply in all cases, for example, where records of mistakes or corrections are kept, or records which must be kept in the interests of all parties to which they apply.
If an individual believes that Big Worldwide Ltd has not complied with this Policy or acted otherwise than in accordance with the Data Protection Act, you should also notify the DPC.
Big Worldwide Ltd will take appropriate technical and organisational steps to ensure the security of personal data. All staff will be made aware of this policy and their duties under the Act.
Big Worldwide Ltd and therefore all staff are required to respect the personal data and privacy of others and must ensure that appropriate protection and security measures are taken against unlawful or unauthorised processing of personal data, and against the accidental loss of, or damage to, all personal data.
An appropriate level of data security must be deployed for the type of data and the data processing being performed. In most cases, personal data must be stored in appropriate systems and be encrypted when transported offsite. Other personal data may be for publication or limited publication within Big Worldwide Ltd, therefore having a lower requirement for data security.
Big Worldwide Ltd must ensure that data processed by external processors, for example, service providers, Cloud services including storage, websites etc. are compliant with this policy and the relevant legislation.
When data held in accordance with this policy is destroyed, it must be destroyed securely in accordance with best practice at the time of destruction.
Big Worldwide Ltd may retain data for differing periods of time for different purposes as required by statute or best practices, individual departments incorporate these retention times into the processes and manuals. Other statutory obligations, legal processes and enquiries may also necessitate the retention of certain data.
Based on the United Kingdom Data Protection Act (DPA) and similar local laws that pertain to the countries in which our company has nexus, you may request to review, change or remove your personal data. You can submit such substantiated request – including your full name – to us per email to firstname.lastname@example.org. We will contact you within thirty (30) business days after receipt of a request to review, change or remove your personal data.
Data subjects have the right of access to information held by Big Worldwide Ltd, subject to the provisions of the Data Protection Act 1998 and the Freedom of Information Act 2000. Any data subject wishing to access their personal data should put their request in writing to the DPC. Big Worldwide Ltd will endeavour to respond to any such written requests as soon as is reasonably practicable.
Our services are directed to adults over 18 years old who attend our events and therefore have a profile on the Forum Hub. We do not knowingly collect information from children under 13 years of age or have any reasonable grounds for believing that children under the age of 13 are accessing our Website or App or using our services. If we learn that we have inadvertently collected personal information from a child under age 13, we will delete that information as quickly as possible. If you believe that we might have any information from a child under age 13, please contact us at email@example.com or the mailing address in this Policy.
If you have questions about the use of your personal data, please contact us at:
Worldwide Events 22 Stephenson Way NW1 2HD London, United Kingdom firstname.lastname@example.org
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